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Portfolio task and assignment: Collecting and editing

The following section describes how a learner can collect an available portfolio task (portfolio binder with assignments based on a portfolio template) in a course and edit it.

Collect portfolio task


Open the course where the portfolio task is located.


2| Select the course element portfolio task.
3| Click the button "Collect portfolio task ".

Now, the portfolio task is collected and your portfolio is saved in "My portfolio binders".

| For the next access you can open the portfolio task directly in the portfolio.

Edit portfolio task

1| Open portfolio.|


2| Open in "My portfolio binders" the corresponding portfolio template. Folders picked up from courses are marked with a red left border and contain the reference to the associated course.|


Under "Overview" or "Entries" click on a binder section and choose one of the assigned tasks from the list. Afterwards the chosen assignment is visible and ready to edit.



Now the tasks can be edited and suitable artefacts can be added within the portfolio editor.



If the configuration of the Portfolio 2.0 template allows, a user can add new entries or delete the collected binder.


With the coloured marks the status of the different portfolio tasks is visible at a glance, for example:

  • The red lightning under "Overview" shows that a task has not been collected yet.
  • The yellow spot indicates that the task is in edit mode and has not been published yet.
  • Tasks with a blue spot are already published.

Under "Entries" all assigned tasks which have not been collected yet are available in a dropdown list. Collected tasks will be shown under the portfolio section title.

Publish portfolio

1| During editing the status of the entry/assignment is "Draft".|


As soon as the entry/assignment is done, "Publish entry" can be selected.


The entry is now ready for the access control and the status is "published".


As soon as the entry of a portfolio template is published, it cannot be modified by the user anymore, but commented. So learners should be aware to only publish entries and tasks when finished.

To allow another user / teacher to comment on or grade an portfolio assignment, it must be shared.

Also binders from courses are not visible by default for the course owner.

Portfolio binders can be shared with other OpenOlat users (teachers, learners) and external persons.

Edit access control for shared portfolios

1| Open the tab "Access control".|


Select the link "Add access rights" on the top right.


Choose "Add member" to add an OpenOlat user. Choose "Add invitation" to share a binder or parts of the binder with an external person (with no OpenOlat account). Therefore you need an email adress and additional personal information.



Chose the sections and entries for which you want to give access control for grading and commenting. External persons only can comment, but not grade.



You can send an email with a portfolio binder link as well.


Finally save the configuration (for external persons) or finish the dialog (for OpenOlat user).


When starting to edit a portfolio, users should add the corresponding coaches to the access control already. If entries will be published, they will be visible for the coach directly.

Last update: 2023-01-24